KENNETH HAHN HALL OF ADMINISTRATION
500 WEST TEMPLE STREET, ROOM 437
LOS ANGELES, CA 90012

TELEPHONE
(213) 974-2101

December 21, 1999

TELECOPIER
(213) 626-1812

The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, CA 90012

Dear Supervisors:

RECOMMENDATION TO AWARD CONTRACTS FOR
CLEAN UP AND TRASH REMOVAL SERVICES
(3 VOTES)

IT IS RECOMMENDED THAT YOUR BOARD:

1. Approve and instruct the Chairman to sign the attached contracts with Si-Nor, Incorporated; Absolute Tree and Brush; and International Environmental Corporation for as needed clean up and trash removal services related to Public Administrator decedent estates, for a term of one year commencing upon date of signature; with annual compensation not to exceed $60,000 per contract for the initial year.

2. Provide for three one-year renewal periods at the option of the Treasurer and Tax Collector (TTC).

3. Authorize the TTC to execute amendments to increase the contract sum by no more than 15% annually based on unanticipated workload increases.

PURPOSE OF RECOMMENDED ACTION

As the Public Administrator for Los Angeles County, TTC administers decedent estates and, under agreement with the Department of Mental Health, provides administrative services to conservatee estates. These services include indoor and outdoor clean up and trash removal at estate properties located throughout Los Angeles County and occasionally in neighboring counties. The size and complexity of the job and the condition of the job site varies. Due to the intermittent nature of the work, the services have been provided by three private firms under Purchase Orders. The recommended replacement contracts are necessary to ensure continuation of the services when the Purchase Orders expire January 31, 2000.

JUSTIFICATION

These services have been secured from multiple firms under Purchase Orders through Internal Services Department (ISD). Since the estimated annual workload is in excess of $100,000, ISD requested TTC handle the competitive solicitation and resultant contracts. The services were rebid and the three recommended firms were the lowest, most responsible and responsive bidders.

FISCAL IMPACT

There is no impact to the County as the individual estates are billed for the costs of these services, except for occasional estates with no assets for distribution.

FINANCING

Funds are appropriated in the current year’s budget for these services, offset by revenue from billings to the appropriate estate(s). There is no cost to the County unless an estate has no assets.

FACTS AND PROVISIONS/LEGAL REQUIREMENTS

The attached contracts have been approved as to form by County Counsel. The contracts contain the County’s required provisions including those specifically pertaining to compliance with the County’s Child Support Program and consideration of GAIN participants for employment. The services are needed on an as needed, intermittent basis. This is not a Proposition A contract and therefore is exempt from the Living Wage provisions of County Code.

CONTRACTING PROCESS

In accordance with the County’s competitive bid process, an Invitation for Bids (IFB) was prepared and notice of the IFB was provided to the firms listed in Attachment I. The IFB was also listed on the County Office of Small Business (OSB) Web Site. Fourteen bids were received. Si-Nor, Incorporated was the lowest bidder. Due to the unpredictable variations in workload and the need for countywide coverage, it is prudent to contract with several firms for these services and the next lowest bidders were considered. International Environmental Corporation submitted the second lowest bid. SR Landscaping and Absolute Tree and Brush submitted the third lowest bids. The bid from SR Landscaping was disqualified because the IFB requirements for submitting a complete bid package were not met.
In determining the responsibility of each of the three recommended bidders, my staff reviewed the bid documents, analyzed submitted financial statements, completed State Contractor Board license checks, reviewed Dunn and Bradstreet financial reports and checked references. No irregularities or negative information were found. Si-Nor and Absolute have provided services to TTC in the past and have demonstrated their ability to perform capably. Based on our review, all three bidders appear to be responsive and responsible. As shown on Attachment II, the three lowest bids are the same or less than the prices under the current Purchase Order. The District Attorney confirmed that all three firms have submitted the required Child Support Compliance Certifications. Minority and women owner/employee statistics for recommended firms are shown on Attachment III.

IMPACT ON CURRENT SERVICES

Two of the recommended contractors currently provide the required clean up and trash removal services so there will be no disruption in service.

CONCLUSION

Instruct the Executive Officer/Clerk of the Board to return two (2) signed originals of each separate contract and one (1) adopt stamped Board letter to TTC.

Respectfully submitted,

MARK J. SALADINO
Treasurer and Tax Collector

MJS:NJM
TY:kh

Attachments (4)

c: Chief Administrative Officer
County Counsel
Executive Officer, Board of Supervisors
Department of Mental Health

ATTACHMENT I

Absolute Tree & Brush Shane Gazan 10358 La Tuna Canyon Rd Sun Valley, CA 91352		Advanced Property Svcs, Inc. Peter Goedinghaus 1301 So. Beach Blvd., Ste D La Habra, CA 90631		All Clean Dutch Cleaning 8516 O’Melueny Ave. Sun Valley, CA 91352
All Pro Tree Trimming Kyle La Palm 2914 Urban Avenue Santa Monica, CA 90404		Allen Construction Co. Charles Boulware, Mgr c/o C.H. Boulware 6792 Silver Beach Huntington Beach, CA 92648		Animal Pest Mgmt Dan Fox 13512 Vintage Place Chino, CA 91710
Apland Construction Len Apland P.O. Box 1505 Patterson, CA 95363		Apple's Tractor Service Leonard & Connie Apple P.O. Box 354 Norwalk, CA 90650-0354		ATE Tactor Service Bruce Harrison 3660 Wilshire Boulevard Los Angeles, CA 90010
Azteca Landscaping Raul Farias 10964 Roswell Avenue Pomona, CA 91766		Badger Landscaping Gary Badger 10708 Floralita Avenue Sunland, CA 91410		Baker Enterprises James Baker 3920 6th Avenue Los Angeles, CA 90008
L. Barrio's & Assoc. Attn: Leo Barrios Sr. 302 E. Foothill, Suite 101 San Dimas, CA 91773-1204		Bennett Enterprise Shawn Bennett P.O. Box 1676 Lomita, Ca 90717-5676		Best Janitorial Services 505 S. Beverly Dr., #921 Beverly Hills, CA 90212
Bill's Landscaping Bill Pursley 42536 4th Street East Lancaster, CA 93535		B-West Maint & Janitorial Services 13658 Hawthorne Blvd., #101 Hawthorne, CA 90250		Ray Byers & Cleanup Cathy & Ray Byers 30826 Gilmour Road Castaic, CA 91384
CBI Weed Abatement Tom Bennett 2078 Hercules Court Simi Valley, CA 93065		CPM, Inc. Sandy Cunningham 4484 Market Street, Suite 304 Ventura, CA 93003		California Western Arborist Lee Duncan 2555 East Industry Way, Ste F Lynwood, CA 90262
Crest Moving Co. Ralph Mondragon 120 E. 5th St. Los Angeles, CA 90013		Dirt Services, Inc. 29651 Mulholland Hwy Agoura, CA 91301		Richard Domasin 720 W. Kenneth Road Glendale, CA 91202
Don Dyas Excavating Don Dyas P.O. Box 572 Rosamond, CA 93560		Dynamo Tractor Inc. Michael Ross 24890 No. Apple Street Newhall, CA 91321		E & J Weed Abatement Co. Ken Osborn 5945 Noraak Court La Mesa, CA 90242
Ellingford Landscape David Ellingford 29606 Park Glen Place Canyon Country, CA 91351		Eric Elson 225 Aumoe Road Kailua, Hawaii 96734		Executive Suite Svc, Inc. Walter Prince (Kathy) 19025 Parthenia St. #200 Northridge, CA 91324
Federal Disposal Don Shubin P. O. Box 118 Santa Ana, CA 92702		Fire Prevention Services, Inc. P.O. Box 2012 Alpine, CA 91903-2012		Four Season's Landscaping Steve Darrison 6404 Wilshire Blvd., Ste 1151 Los Angeles, CA 90048
Juan Garcia 14437 Beaver Street Sylmar, CA 91342		Gardner Tractor John Gardner 10552 Chestnut Avenue Stanton, CA 90680		Gary's Lot Cleaning 1861 W. 247th Street Lomita, CA 90717-1361
Ted Gault 1450 Harvard #6 Santa Monica, CA 90404		Golden Bear Arborists, Inc. Dimitria Eldridge, Asst Admin 146 E. Railroad Avenue Monrovia, CA 91016		Gothic Landscaping Allen Mulder 27502 Avenue Scott Valencia, CA 91355
Great Earth Contracting Linda Cochrun, Owner 2872 Garona Drive Hacienda Heights, CA 91745		Green Environmental Concept Medrick & La Chelle Burnett 4326 Hungerford Street Lakewood, CA 90712		Green Construction Michael Green 1215 W. 37th Street Los Angeles, CA 90007
H & H Citrus Chuck Hills P.O. Box 195 Mentone, CA 92359		Hak-Away Harold King 42832 Beauville Court Lancaster, CA 93536		Joe Hamby Village Nurseries P. O. Box 5465 Orange, CA 92863-5465
Jackie Hancock P.O. Box 1513 Topanga, CA 90290		Harnisch Corp Peter Harnisch 4731 Telegraph Road Los Angeles, CA 90022		Harris Contruction Cleanup Willie Harris 13664 Daimier Street Moreno Valley, CA 92553
Scott Harter 237 72nd Street West Rosamond, CA 93560		Ken Hatcher 8508 East Avenue K Lancaster, CA 93535		High Desert Engineering Dave Bradley 42454 N. 4th Street East Lancaster, CA 93535-5111
International Environ. Corp Henry Cespedes P. O. Box 4218 Panorama City, CA 91412		Ilias Joha Construction 43903 5th Street East Lancaster, CA 93535		J.C.D. & Sons Landscaping Co. 2008 Lainie Street West Covina, CA 91792
J. D. Tractor Service John Doersam 4580 W. 132 Street Hawthorne, CA 90250		Jesse Jones 113 Bonito Street Long Beach, CA 90802		Kent & Sons Land Clearing 505 W. 132nd Street Gardena, CA 90248
Sam K. Kimura 9523 Rincon Avenue Pacoima, CA 91331		Kite Weed Control Courtney Kite P.O. Box 91001 Pasadena, CA 91109		Klean Sweep P.O. Box 3395 Torrance, CA 90510
KMJ Landscape Service Mike Johnson 2024 Tuman La Habra Heights, CA 90631		KRM Garden Management Ken Millius P.O. Box 722 Sun Valley, CA 91352		Dave Kutch K Company 720 Murchison Street Pomona, CA 91768
R. J. LaLonde Tractor Service R. J. LaLonde 6947 Atlantic Avenue Long Beach, CA 90805		Landscape Industries Mtnce Jessie Ysaguirre 5003 Pennsylvania Avenue La Crescenta, CA 91214-1916		Landscape Maintenance, Inc. 742 Todd Ave. Azusa, CA 91702
Landscape West, Inc. 950 N. Tustin Avenue Anaheim, CA 92807		Clyde Larson & Sons Clyde Larson, Jr. 16500 W.Avenue D Lancaster, CA 93536		Las Tunas Nursery Frank Tremmel 1155 E. Las Tunas Drive San Gabriel, Ca 91776
Lawrence Larry 36969 Kanow Ave. Littlerock, CA 93534		Lentz Weed Abatement Patricia Lentz 6211 No. Hamlin Azusa, CA 91702		Littleton G Land Clearing Greg Littleton 2619 Dalton Avenue Los Angeles, CA 90018
Lopez & Sons 5366 Alametos Street Montclair, CA 91736		Lotklear Kurt Schasker P. O. 1451 La Canada, CA 91012-1451		M & E Landscaping, Inc. Lilly M. Jackson P.O. Box 93575 Pasadena, CA 91109-3575
MWH Construction Mel Higgins P. O. Box 3161 Chatsworth, CA 91311		Maintenance Services 5903 S. Main St. Los Angeles, CA 90003		Majestic Landscape & Maintenance Jose Cadena 537 Slope Drive Walnut, CA 91789
Mariposa Landscapes, Inc. 15529 Arrow Highway Irwindale, CA 91706		R. S. Marshall Const. Inc. Bob Marshall P.O. Box 500 Lake Hughes, CA 93532		Juan Martinez 8604 E. U Avenue Littlerock, CA 93543
Marty’s Tractor Marty Foster 23814 W. Avenue D-12 Lancaster, CA 93536		McCarrell Associates Rosalie McCarrell 517 No. Guadalupe Avenue Redondo Beach, CA 90277		Ray McCormick 4657 East Avenue G Lancaster, CA 93535
Mike's Cleanup Service Mike Walsh 11814 Burgess Street Whittier, CA 90604		Mitchell Pest Control, Inc. J. Harold Mitchell 305 Agostino Road San Gabriel, CA 91776		Wayne Monson 18606 Lahey Street Northridge, CA 91326-2422
Naranjo Landscape 2330 E. Palm Avenue Orange, CA 92867		National Demolition Jim Mooneyham 10403 Glenoaks Boulevard Pacoima, CA 91331		Deborah Lynn Oueilhe 4294 North Electric Avenue San Bernardino, CA 92407
P & R Services Jim Schaefer 4540 W. Avenue M-8 Quartz Hill, CA 93536		Pacific Gardening Charlie Williams P. O. Box 3801 Los Angeles, CA 90078-3801		Pepo Weed Abatement Mike Pepo 40441 Gemelos CT Palmdale, CA 93551
Pestmaster Services, Inc. Jeff Van Diepen 45310 N. Trevor Avenue Lancaster, CA 93535		Plant-terra Landscaping Victor Corralejo 14511 Ducat Street Mission Hills, CA 91345		Powerland Equipment, Inc. Malcolm Smith 27943 Valley Center Road Valley Center, CA 92082
Quality Brush Clearing David Sambrano 4239 Ish Drive Simi Valley, CA 93065		Quality Sprayers, Inc. 1549 W. 17th Long Beach, CA 90813		R. Roy Enterprises, Inc. P. O. Box 461116 Escondido, CA 92046-1116
Red Carpet Bldg Maint. Corp. Fernando Villar, Pres. 19025 Parthenia Street, #201 Northridge, CA 91324-4820		David Reese Landscape David Reese 306 Roycroft Avenue Long Beach, CA 90814		Mike Rice Trenching Michael Rice 40757 200th Street West Palmdale, CA 93551
Rock's Tree & Hillside Svc Rock McKenzie 644 No. Orchard Drive Burbank, CA 91506		Ross Tree & Landscape Co. Ross Friedman 2531 Sawtelle Blvd., #9 Los Angeles, CA 90064		Ruiz Bros. Construction Co. Inc. Frank E. Ruiz 2181 So. Atlantic Bl. Ste 101 City of Commerce, CA 90040
RWH Construction Bob Harrison 14714 Slomar Drive Whittier, CA 90603		SR Landscaping Steven Rapp P. O. Box 12181 La Crescenta, CA 91224		Sakaida & Son Lee Rye P.O. Box 7412 Van Nuys, CA 91409
Salco Landscape Service, Inc. 6754 Los Arcos Street Long Beach, CA 90815		Martin Shaffer Environmental Care 12087-20 North Lopez Cyn Rd San Fernando, CA 91342		Scott Tractor Service P.O. Box 478 Bloomington, CA 92316
Ed Segeberg P. O. Box 3287 Wrightwood, CA 92397		Roy Simi 5018 E. Avenue I Lancaster, CA 93535		Si-Nor, Inc. 1345 Fitzgerald Ave., Suite F Rialto, CA 92376
Skelton, Charles A. 47076 Kings Cyn Road Lancaster, CA 93536		Southbay Landscaping Oscar Placencia 1819 W. 120th Street Los Angeles, CA 90042		Specialty Mowing Kurt Naerbo P.O. Box 517 Fallbrook, CA 92028
Spraying Services Truman Jensen 1425 West 139th Street Gardena, CA 90249		Specialty Weed Control 12601 Omelia Road Whittier, CA 90601		Steelclad, Inc. Chuck Hallam 320 North Palm St., Unit C Brea, CA 92821
Al Thorne Discing Jill & Al Thorne 6185 Ramirez Canyon Road Malibu, Ca 90265		Trans American Intermodal Ron Bomgardner 18324 Valley Blvd, Bldg A Bloomington, CA 92316		Trembly Tractors Peter SteenOlsen 28873 Selfridge Drive Malibu, CA
Tate Trucking Roscoe Tate P.O. Box 43523 Los Angeles, CA 90043		B. T. Turner Trucking & Demolition 3406 So. Dunsmire Avenue Los Angeles, CA 90016		Underwood Landscaping Maint. Michael Underwood P. O. Box 692 Agoura, CA 91301
Roy Varner Pacifica Services Air Force Plant #42 2501 East Avenue P Palmdale, CA 93550		Van Gogh Landscape Tony Tamayo 11684 Ventura Blvd., Suite 818 Studio City, CA 91604		Richard Ventura 6732 Van Port Avenue Whittier, CA 90606-1630
Versatile Enterprises Gene & Martha Wallis 25101 Mulholland Highway Calabasas, CA 91302		Wilcox Landscaping Scott Wilcox P.O. Box 800205 Valencia, CA 91380		Woods Maintenance Service Barry Woods 7260 Atoll Avenue North Hollywood, CA 91605

ATTACHMENT II

TREASURER AND TAX COLLECTOR

CLEAN UP AND TRASH REMOVAL BID SUMMARY

Pricing Unit		Current Purchase Order Price	Si-Nor Incorporated Bid	Int’l Environmental Corporation Bid	Absolute Tree and Brush Bid
Hourly Rate	1 man & 1 Truck	$26.50	$24.00	$26.00	$26.50
	2 men & 1 Truck	$38.25	$38.00	$38.00	$38.25
	Add’l Man	$14.50	$14.00	$14.50	$14.50

ATTACHMENT III

FIRM/ORGANIZATION INFORMATION AS PROVIDED BY BIDDERS

FOR CLEAN UP AND TRASH REMOVAL SERVICES

This information was gathered for statistical purposes only. On final analysis and consideration of award, selection was made without regard to gender, race, creed or color.

FIRM INFORMATION		Si-Nor Incorporated	International Environmental Corporation	Absolute Tree and Brush
Cultural/Ethnic Composition		% of Ownership	% of Ownership	% of Ownership
OWNERS/PARTNERS	Black/African American	22.7%	0	0
	Hispanic/Latin American	68.2%	100%	0
	Asian American	9.1%	0	0
	American Indian/Alaskan	0	0	0
	All others	0	0	100%
	Women (included above)	13.6%	0	0
		Number	Number	Number
MANAGERS	Black/African American	3	0	0
	Hispanic/Latin American	0	3	0
	Asian American	1	0	0
	American Indian/Alaskan	0	0	0
	All others	0	0	2
	Women (included above)	1	0	1
STAFF	Black/African American	2	0	0
	Hispanic/Latin American	15	15	4
	Asian American	1	0	0
	American Indian/Alaskan	0	0	0
	All others	0	0	0
	Women (included above)	2	0	0
TOTAL # OF EMPLOYEES		22	18	6
BUSINESS STRUCTURE		Corporation	Corporation	Sole Proprietor
Certified as Minority, Women, Disadvantaged or Disabled Veteran Business Enterprise?		Yes MBE	Yes M/DBE	No