COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
HARRY W. STONE, Director ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE: PJ-2
September 13, 2000
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
Dear Supervisors:
Adopt plans and specifications for site preparation work for the LAC+USC Medical Center Replacement Project at an estimated construction cost between $10,200,000 and $14,000,000, and instruct the Executive Officer to advertise for bids to be received and opened on October 31, 2000, in accordance with the "Instruction Sheet for Publishing Legal Advertisements" (Enclosure B).
The recommended actions will allow the County to advertise for bids for site preparation work for the LAC+USC Medical Center Replacement Project. The site preparation work includes the demolition of several existing buildings on the project site, relocation of existing utilities, excavation of future building foundations, removal of abandoned underground structures, shoring for the new hospital facilities, installation of landscaping and a sound barrier wall along Chicago Street, and improvements to several streets to accommodate the project.
On September 15, 1998, your Board authorized the Director of Public Works to commence design of a 600-bed LAC+USC Medical Center Replacement Project, and on June 6, 2000, certified the Environmental Impact Report for the proposed project. The project is consists of several construction bid packages including Site Preparation, Outpatient Building, Central Plant, Diagnostic and Treatment Facility, and Inpatient Tower. The first of these construction bid packages is the Site Preparation, which consists of demolition, grading, and other work necessary for future construction of the new replacement hospital.
$ Proof of funding for a pedestrian bridge between the parking structure on Marengo Street and the new replacement facility;
$ Implementation of a residential mitigation plan that includes temporarily relocating nearby residents;
$ Preconstruction videotape and post construction repair of all streets utilized by construction trucks and specific City Council approval of the project transportation route for construction traffic; and
$ Inclusion of goals in all project contracts for local hiring, with such goals being set at 40 percent for City Council District 14 and 10 percent of skilled trade positions from a citywide labor pool of Aat risk@ workers.
On July 7, 1998, your Board approved a total project budget of $818,000,000. The estimated construction contract cost range for the recommended work is $10,200,000 to $14,000,000. Sufficient funds are available in the total project budget for this work. The project schedule and budget summary are included in Enclosure A.
Financing for the project is currently being provided through the issuance of Bond Anticipation Notes and State and Federal disaster assistance monies. Future construction and medical equipment costs will be financed by the County through the issuance of medium- and long-term bonds and State and Federal earthquake disaster assistance funds.
Construction documents have been approved by all County jurisdictional agencies and by the California Office of Statewide Health Planning and Development.
The project specifications contain provisions requiring the contractor to report solicitations of improper consideration by County employees and allowing the County to terminate the contract if it is found that the contractor offered or gave improper consideration to County employees.
As requested by your Board on August 12, 1997, and as a threshold requirement for consideration for contract award, bidders will be required to demonstrate a proven record of hiring Greater Avenues for Independence Program participants or attest to a willingness to consider GAIN participants for future employment.
As required by your Board, language has been incorporated into the project specifications stating that the contractor shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the Federal income tax laws.
Bidders will also be required to show full compliance with Los Angeles County Code Chapter 2.200 (Child Support Compliance Program).
Participation by Community Business Enterprises in the project is encouraged through Public Works' Capital Projects' CBE Outreach Program and by monitoring the good faith efforts of bidders to utilize CBEs.
As requested by your Board on February 3, 1998, this contract opportunity will be listed on the Office of Small Business website upon your Board's approval.
To ensure that the contract is awarded to a responsible contractor with a satisfactory history of performance, bidders are required to report violations of the False Claims Act, their civil litigation history, and information regarding prior criminal convictions. The information reported will be considered before awarding the contract.
Bids will be opened on October 31, 2000. It is anticipated that the site preparation work will begin in January 2001 and be completed in June 2002.
The existing hospital will remain open throughout the entire construction period. The project=s specifications include instructions to the contractor to comply with the requirements of the Environmental Impact Report/Environmental Assessment Mitigation Monitoring and Reporting Program that was certified by your Board on June 6, 2000. Construction activities will require patient access to the existing Outpatient Building to be relocated to the north side of the building from the south side. The contract requires that the new entrance on the north side of the Outpatient Building be completed prior to closure of the existing south side entrance.
In order to offset the parking spaces which will be lost as a result of the demolition of Parking Lots 6 and 11 as part of the Site Preparation Work, work is currently underway to repair the earthquake-damaged Parking Structure 12. This work will be completed prior to the demolition of the other parking lots.
On June 6, 2000, your Board considered and certified the Environmental Impact Report/Environmental Assessment and approved the Mitigation Monitoring and Reporting Program for the LAC+USC Medical Center Replacement Project. On June 7, 2000, the Federal Emergency Management Agency issued a Finding of No Significant Impact for the project and approved the Environmental Assessment Report.
Please return one adopted copy of this letter to the Chief Administrative Office, Health Services, and Public Works.
Respectfully submitted,
HARRY W. STONE DAVID E. JANSSEN
Director of Public Works Chief Administrative Officer
MARK FINUCANE
Director of Health Services
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C:\TEMP\AABP1B.wpd
Enc. 2
cc: Chief Administrative Officer
County Counsel
Department of Public Social Services (GAIN Program)
September 13, 2000
Project Activity |
Scheduled Completion Date |
Date Completed |
|
Board Award Design Contract |
07/98 |
07/98 |
|
Construction Documents Submittal |
05/00 |
05/00 |
|
Jurisdictional Approvals |
07/00 |
07/00 |
|
Award of Construction |
12/00 |
|
|
Construction Start |
01/01 |
|
|
Acceptance of Project |
08/02 |
Enclosure A
September 13, 2000
Page 2
Budget Category |
Current Approved Budget |
Impact of this Action |
Revised Project Budget |
|
Land Acquisition |
$ 12,300,000 |
$ 0 |
$ 12,300,000 |
|
Make Ready (Bid Package-1A) |
$ 12,000,000 |
$ 0 |
$ 12,000,000 |
|
Construction
|
$ 13,058,000
|
$ 0
|
$ 13,058,000
|
|
Equipment (Medical, Telecommunication/Data and FFE) |
$ 102,100,000 |
$ 0 |
$ 102,100,000 |
|
Architectural/Engineering Services |
$ 52,100,000 |
$ 0 |
$ 52,100,000 |
|
Consultants and Vendor Services |
$ 75,600,000 |
$ 0 |
$ 75,600,000 |
|
Permits and Fees |
$ 5,700,000 |
$ 0 |
$ 5,700,000 |
|
County Services |
$ 20,200,000 |
$ 0 |
$ 20,200,000 |
|
TOTAL |
$ 818,000,000 |
$ 0 |
$ 818,000,000 |
September 13,2000
PUBLISHING LEGAL ADVERTISEMENTS: In accordance with the State of California Public Contract Code Section 20125, you may publish once a week for two weeks in a weekly newspaper, or ten times in a daily newspaper. Forward three reprints of this advertisement to Architectural Engineering Division, Department of Public Works, 900 South Fremont Avenue, 8th Floor, Alhambra, California 91803-1331.
Notice is hereby given that the Executive Officer of the Board of Supervisors will receive sealed bids for furnishing all materials, labor, and equipment required to complete construction for the following work:
SD |
SPECS |
PROJECT |
BID DOC. FEE |
DATE OF BID OPENING |
|
1 |
5394 |
LAC+USC Medical Center Replacement Project - Site Preparation |
$75 |
10/31/00 |
Copies of the project manual and drawings may be obtained at the Cashier's Office, Department of Public Works, 1st Floor, 900 South Fremont Avenue, Alhambra, California 91803, for the fee stated above. For bid information, please call (626) 458-2563. Each bid shall be submitted on the required form, sealed, and filed at the Cashier's Office before 10:45 a.m. on the date indicated. Bids will be publicly opened, examined, and declared by Public Works at 11:00 a.m. on this date in Conference Room C, 1st Floor, 900 South Fremont Avenue, Alhambra, California.
Enclosure B
September 13, 2000
Page 2
Bids must conform to the drawings and project manual and all bidding requirements. This project requires the prime contractor to possess an "A" license classification at the time of award. The contractor should verify to his/her satisfaction that he/she holds the correct license for this type of project.
The Public Works' Project Management Team will hold a mandatory pre-bid conference at 9:00 a.m. on October 17, 2000, at the LAC+USC Medical Center Project Site, Project Management Team Trailers, located on the west side of State Street, just north of Marengo Street, Los Angeles, California 90033, to provide information on the project, bidding process, and answer any questions that the potential bidders may have. For further directions, please contact Mr. Mohammad Farzan with the Public Works' Project Management Team at (323) 226-4726.
The County supports and encourages equal opportunity contracting. The contractor shall make good faith efforts, as defined in Section 2000 of the Public Contract Code relating to contracting with Community Business Enterprises.
The Board of Supervisors reserves the right to reject any or all bids or to waive technical errors and discrepancies in bids submitted in the public's interest.
Si necesita información en español, por favor llame al Telefono (626) 458-2563.
Upon 72 hours notice, the Department can provide program information and publications in alternate formats or make other accommodations for people with disabilities. In addition, program documents are available at our main office in Alhambra (900 S. Fremont Ave.), which is accessible to individuals with disabilities. To request accommodations ONLY, or for more ADA information,
Enclosure B
September 13, 2000
Page 3
please contact our departmental ADA Coordinator at (626) 458-4081
or TDD (626) 282-7829, Monday through Thursday, from 7:00 a.m. to 5:30 p.m.
Con 72 horas de noticia, el Departamento puede proveerle información y publicaciones sobre el programa y formatos alternativos o hacer adaptaciones para incapacitados. Además, documentación sobre el programa está disponsible en nuestra oficina principal en Alhambra (900 S. Ave. Fremont), la cual es accesible para individuos con incapacidades. Para solicitar adaptaciones SOLAMENTE, o para mas información del ADA, pongase en contacto con nuestro Coordinador del ADA del departamento al (626) 458-4081 o TDD (626) 282-7829, de Lunes a Jueves de las 7:00 a.m. a 5:30 p.m.
By order of the Board of Supervisors of the County of Los Angeles, State of California, dated September 19, 2000.
Specs. 5394 VIOLET VARONA-LUKENS, EXECUTIVE OFFICER
OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES
