May 4, 2000
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
Dear Supervisors:
1. Award a construction contract for the Harbor-UCLA Medical Center Emergency Power System Project, including Additive Alternates 1, 2, and 3, to Perera, Inc., for $2,850,700 to be financed from Lease Revenue Bonds.
2. Authorize the Director of Public Works or his designee to prepare the contract in the form previously approved by County Counsel, approve the Faithful Performance and Labor and Materials Bonds filed by the contractor, and execute the contract on behalf of the County.
On March 7, 2000, your Board adopted drawings and Specifications 5395-R1 and authorized advertising for construction bids for the Harbor-UCLA Medical Center Emergency Power System Project. We are recommending that your Board award the construction contract to Perera, the lowest responsive and responsible bidder.
The project includes installing four 2,000-kW emergency generators and distribution equipment housed in a new 6,535-square-foot reinforced concrete masonry block structure. The structure will also have the capacity to accommodate two additional generators should the hospital's emergency electrical requirements increase in the future. In the event of a power outage, the four new generators will be capable of producing sufficient power to meet all of the hospital's electrical needs.
The additive alternates for the project provide new automatic transfer switches, a load bank, and a reinforced concrete masonry wall around the perimeter of the hospital's existing electrical equipment. The new automatic transfer switches are designed to withstand seismic loads and to eliminate the short interruption of power in the emergency circuits when weekly testing of the generators is conducted, as required by the Joint Commission on the Accreditation of Healthcare Organizations. The load bank allows the emergency power system to be tested at full capacity as required by the JCAHO. The concrete masonry wall surrounding the existing hospital electrical equipment replaces the existing, deteriorated chain-link fence that secures access to this high-voltage area.
The original fair construction cost estimate projected that bids would be between $2,183,530 and $3,002,355. Since the low bid of $2,850,700 is within the estimated range, we recommend that your Board award the construction contract to the apparent low bidder, Perera.
The apparent low-bid construction cost is $2,850,700. With support of the CAO, monies within the project budget are being shifted to the "Construction" category from the "Equipment Change Order Allowance" and "Consultant Services, Others" to allow contract award. The Total Project Budget, which includes construction, equipment, consultant services, permits and fees, County services, and miscellaneous expenditures, will remain unchanged at $7,425,000. The Project Schedule and the Project Budget Summary are included in Enclosure A.
On November 23, 1999, your Board authorized the issuance of Lease Revenue Bonds (Multiple Capital Facilities Project VI, 2000 Series A) to finance the project through completion.
As requested by your Board on August 12, 1997, and as a threshold requirement for consideration for contract award, Perera is willing to consider Greater Avenues for Independence Program participants for future employment.
Perera is in full compliance with Los Angeles County Code Chapter 2.200 (Child Support Compliance Program).
On April 4, 2000, two bids were received. The low bid of $2,850,700 was submitted by Perera. Based on Public Works' review of the bid and current market conditions, we recommend that your Board award the contract to the responsible and responsive apparent low bidder, Perera. The bids are summarized in Enclosure B.
The project specifications contain provisions requiring the contractor to report solicitations of improper consideration by County employees and allowing the County to terminate the contract if it is found that the contractor offered or gave improper consideration to County employees.
Participation by Community Business Enterprises in the project is encouraged through Public Works' Capital Projects' CBE Outreach Program and by monitoring the good faith efforts of bidders to utilize CBEs. A summary of Perera's CBE participation fact sheets and three-year contracting history are on file with Public Works.
As requested by your Board on February 3, 1998, this contract opportunity was listed on the Office of Small Business website.
Construction activities will limit the use of a portion of the medical center's parking lot and access to the hospital's warehouse loading dock for a period of approximately 15 months. Arrangements have been made to allow for alternative parking and access to the warehouse loading dock during the construction period.
On November 23, 1999, your Board considered and approved the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Harbor-UCLA Medical Center Emergency Power System Project. Additionally, your Board returned a finding that the project will have no adverse effect on wildlife resources and authorized the Director of Public Works to file a Certificate of Fee Exemption.
The Honorable Board of Supervisors
May 4, 2000
Page
Please return one approved copy of this letter to Health Services and Public Works.
Respectfully submitted,
HARRY W. STONE MARK FINUCANE
Director of Public Works Director of Health Services
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cc: Chief Administrative Officer
County Counsel
Department of Public Social Services (GAIN Program)